Workday Project Support Coordinator

Posting Number SF02029

Job Title Workday Project Support Coordinator

Position Number 107790

FTE 1.00

FLSA Exempt

Position Type Professional Staff

Union Non-Union Non-Classified Staff

Pay Grade Level Grade Level: 9

Pay Grade Range Anticipated Hiring Salary Range: $55,000 – $60,000

Status Calendar Year, Full-time, Limited

Department Human Resources

Contact(s)

Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)

Contact Phone/Extension

Contact Email

Physical Demands

Campus Location Kingston

Grant Funded No

Extension Contingency Notes

Position is full-time, calendar year, limited to 06/30/2028 with anticipated renewal.

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Job Description Summary

The search will remain open until the position has been filled. First consideration will be given to applications received by July 20, 2025. Applications received after July 20, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.

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About URI:

The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.

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BASIC FUNCTION:

The Workday Project Support Coordinator plays a critical role in assisting the project team during the implementation of the Workday system. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while supporting key project activities, including maintaining the project calendar, scheduling meetings and events, developing presentations, and coordinating training sessions for users. This position is essential to ensuring the smooth execution of the project plan and effective communication among stakeholders.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Project Calendar Management:

• Maintain and update the overall project calendar, tracking key milestones, deliverables, and deadlines throughout the Workday implementation lifecycle.
• Schedule and manage recurring project meetings, workshops, steering committee sessions, and user acceptance testing (UAT) activities.
• Proactively identify potential scheduling conflicts and ensure resource availability for critical project tasks and meetings.
• Collaborate with team members and stakeholders to adjust schedules as needed, ensuring alignment with project objectives.

Meeting & Event Scheduling:

• Coordinate and schedule meetings between internal teams, external consultants, and stakeholders, ensuring all participants receive timely invitations, agendas, and follow-up materials.
• Organize project workshops, training sessions, and implementation events, managing logistics such as meeting room reservations, virtual meeting setup, and equipment arrangements.
• Monitor attendance and follow up with participants to ensure all key project members are engaged and aware of upcoming activities.

Presentation & Documentation Development:

• Assist the project management team in developing high-quality presentations for stakeholder meetings, status updates, and executive briefings.
• Create and maintain project documentation, such as meeting minutes, decision logs, status reports, and risk registers.
• Assist in the development of visual aids and other materials for presentations, using tools such as PowerPoint, Excel, and Workday-related content.
• Ensure all project-related documentation is organized and stored in a central repository for easy access by the team and stakeholders.

Training Coordination:

• Work with Workday consultants, subject matter experts, and HR/IT leaders to coordinate training activities for end users.
• Develop and manage the training schedule, ensuring that all key user groups (HR, payroll, finance, managers, etc.) receive necessary training.
• Coordinate logistics for training sessions, including booking venues, arranging materials, managing virtual training platforms, and tracking participant attendance.
• Assist in the development and distribution of training materials, including guides, tutorials, and recorded sessions, ensuring easy access to resources for all participants.

Project Communication Support:

• Maintain effective communication with all stakeholders, providing timely updates on project activities, scheduling changes, and upcoming milestones.
• Distribute meeting agendas, action items, and key decisions to ensure alignment across teams.
• Serve as the point of contact for project-related inquiries, assisting with the resolution of scheduling or logistical issues as needed.
• Provide administrative support to project managers and team leads as required.

OTHER DUTIES AND RESPONSIBILITIES:

Perform other duties and responsibilities as assigned.

LICENSES, TOOLS, AND EQUIPMENT:

Personal computers, printers & word processing, database management & spreadsheet software. Microsoft Office Suite (Excel, PowerPoint, Word, Teams). Google calendars. Zoom.

Required Qualifications

REQUIRED:

• Bachelor’s degree.
• Minimum of two years of professional experience providing administrative support.
• Demonstrated experience in project coordination and execution of complex scheduling.
• Demonstrated strong organizational and time management skills including the ability to manage multiple tasks simultaneously.
• Demonstrated strong verbal and interpersonal communication skills, including a customer service orientation and positive attitude.
• Demonstrated proficiency in written communication skills, including experience developing professional presentations.
• Demonstrated proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Teams).
• Demonstrated proficiency with Google calendars and/or other scheduling software tools.
• Demonstrated proficiency with virtual meeting management software (Zoom, Teams).
• Demonstrated ability to work independently and collaboratively in a fast-paced, dynamic environment.
• Demonstrated attention to detail and proactive problem-solving skills.
• Demonstrated success working with cross-functional teams, including HR, IT, and external consultants.
• Demonstrated flexibility and adaptability to manage changing priorities and shifting deadlines.
• Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:

• Bachelor’s degree in Business Administration, Human Resources, Project Management, or related field.
• Demonstrated familiarity with ERP systems such as Workday or similar HCM software.
• Demonstrated experience in coordinating large-scale training initiatives.
• Demonstrated experience in project coordination and execution of complex scheduling in HR or IT projects.
• Demonstrated experience in project management software (e.g., Smartsheet, Microsoft Project, Asana).

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The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 06/27/2025

Closing Date

Special Instructions to Applicants

Please attach the following 3 (PDF) documents to your online Employment Application:

(#1) Cover letter.

(#2) Resume.

(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).

Quicklink for Posting https://jobs.uri.edu/postings/15346

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