Divisional and Departmental Assistant – DDA, Facilities Operations and Campus Planning

Competition Number S181406P

Position Title Divisional and Departmental Assistant – DDA, Facilities Operations and Campus Planning

Position Number S99240

Employee Group Staff

Position Status Temporary Full-Time

Start Date

End Date (if applicable)

Department Facilities

Additional Notes

This is a temporary position for one year

Location North Vancouver

Working with us

The Facilities & Campus Planning teams are the boots on the ground ensuring our spaces are safe, clean, and well equipped to maintain our diverse student community and employee workforce. We operate in an ever-changing growth mode, meaning we have numerous expansion and upgrade projects on the go at any given time! Working within our FCP teams you’ll be exposed to endless opportunities that encourage collaboration and fuel innovation.

Not only are we transitioning our North Vancouver location from a commuter campus to a 24/7 campus, but we’re also opening a state-of-the-art campus in Squamish. In addition to academic buildings, these projects boast new residential accommodations, dining spaces, health & wellness amenities, as well as social spaces where gatherings and celebrations will be held.

Are you ready to build a career in making a difference? Join us in shaping the future of our campuses and creating spaces that inspire community engagement.

About the role

NATURE AND SCOPE OF WORK

This is administrative and clerical work in support of Facilities Services, Campus Planning and Capital Projects. The DDA provides professional administrative support to the units within the department and ensures exceptional service to a wide range of clients across the University. Duties include facilitating communication and arrangements between the department and internal and external contacts; preparing and producing a wide variety of materials; records and file management; providing support for facility operations; arranging special events; meeting logistics, minute taking and calendar coordination.

The incumbent receives direction from and reports to the Manager, Facilities Business Operations.

SOME ILLUSTRATIVE EXAMPLES OF DUTIES

• Maintains knowledge of department’s projects, priorities, and objectives.
• Facilitates communication and arrangements with internal and external contacts, including faculty, staff, executive office, ministry and municipal officials, and community/business organizations.
• Coordinates special events/department activities, including catering, supplies, equipment, room booking and room setup.
• Prepares and/or produces a variety of material from general instructions, including correspondence, spreadsheets, budgets, power point presentations, master lists, newsletters, notices, and reports. Drafts correspondence for signature; ordering supplies, equipment, and duplicating; maintaining departmental files, lists and other records, including databases; and opening and distributing mail.
• Using the Administrative Records Classification System (ARCS) maintains the departmental record systems, including databases, spreadsheets, and archival files.
• May be required to support with purchasing card statement reconciliations,

Experience, competencies & qualifications

REQUIRED TRAINING AND EXPERIENCE

• Completion of two years (approximately 60 credits) of post-secondary education in business administration, office administration or applied business technology or relevant program.
• Three years of related administrative support experience, preferably in a post-secondary environment or similar Facilities environment or an equivalent combination of education, training, and experience.
• Familiarity with ARCS is an asset.
• Courses leading to a credential in facilities or project management are an asset.
• Familiarity with Workday software is an asset.

For more information

For more information, please see the complete job description.

Benefits

At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life. Take a sneak peak to see what it is like to work at Capilano University.

Days and Hours of Work

Our standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include working evenings and weekends based on departmental needs.

Bridge Period (if applicable)

Pay Group 18

Salary

$4,796.00 per month based on 35 hours per week (with increments up to $5,391.00)

Union MoveUP

Job Open Date 07/07/2025

Job Close Date 07/25/2025

Open Until Filled No

Quick Link for Posting https://jobs-capilanou.peopleadmin.com/postings/8288

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